skip to Main Content

Designing an Incentive Travel Program


We have said time and time again that companies can benefit from incentive travel financially by improving their corporate culture and employee morale. Incentive travel also promotes a more cohesive and productive work environment, but what exactly goes into designing the perfect incentive travel program? How do you balance work and play when you are thousands of miles from the office? Let’s talk about a few things you should keep in mind if you want to design an effective incentive travel program.

Have a Focused Goal for the Incentive Travel Program

Now, this is up to you. What do you want your employees to gain at from the incentive trip? Having a focused goal helps create an itinerary that will benefit you and your employees once back in the office. Some examples of focused goals for an incentive travel program could be:

  • I want my employees to work better as a team
  • My employees are in a rut. I want them to be more creative.
  • I want my employees to be less on edge and stressed out while at the office
  • Productivity is down. How can I motivate my employees to improve this?

Start Planning Early

We cannot emphasize this enough! Give yourself at least a year to start coordinating your travel incentive program. There are a lot of moving parts when it comes to planning a trip to this scale. Find your event/incentive travel planner well in advance (we suggest 18 months or so) before you would like to schedule your trip. We say this for several reasons.

  1. Incentive travel companies and their event planners tend to become booked up very far in advance so if you want a good one get them scheduled for a meeting as soon as possible.
  2. Desireable locations can have issues accommodating large groups without a substantial amount of notice.
  3. Organizing engaging meetings and seminars take time if you want them to be effective.
  4. Fun activities to do at your destination will need to be planned at least 6-8 months out.

Be Wary of Overscheduling

We know that you want your employees to get as much as they can out of an incentive trip, but having jam-packed days could inhibit the success of your entire incentive travel program.  We suggest balancing work (seminars, meetings, and networking events), play (planned activities and excursions that let you enjoy your chosen destination), and relaxation. This balance will vary depending on what type of goal you set from the start. Remember that a huge part of this getaway is to reward your employees, not have them on a tight schedule with no room to breathe.

Effective Meeting Planning

There are two types of meetings that you need to plan for this trip. The first is in office about 2-3 months before your trip. The second type is the more involved meetings that will happen while on the trip.

In Office Incentive Travel Meeting

It is vital to have a few meetings leading up to your company getaway to make sure that everyone is prepared. Make sure in the meetings that everyone has received and read their pre-trip documents. These should be emailed in the form of a PDF by your incentive travel planner, and also sent via snail mail 4-6 weeks before you leave for your trip. Review these documents once they arrive in the mail to ensure that everyone is ready to take off.

Learn More About the Importance of Pre-Trip Documents

Meetings During the Trip

You don’t want to schedule too many meetings during this company trip, but one or two well-executed meetings can give your team a lot of tools to take back to the office. We suggest making these more of an event rather than a traditional bagel and coffee conference room gathering. Use this as an opportunity to get to know your employees’ ideas and concerns. The environment will be more laid back, and your team may be more open to productive discussion.

When it comes to designing an effective and fun incentive trip there are a lot of factors to take into consideration. If you want to discuss the benefits and steps it takes to put together an effective incentive program contact MTI Events today!

This Post Has 79 Comments

  1. I liked what you said about making sure to have a focused goal when planning your incentive. My friend has been talking about trying to help her employees improve in their productivity since it’s gone down significantly. I don’t know if she’s considered this before, but I think that it just might be what her employees need to get out of this rut.

    1. Thanks for your marvelous posting! I actually enjoyed reading it, you could be
      a great author.I will remember to bookmark your blog and will
      eventually come back from now on. I want to encourage you to continue your great
      writing, have a nice weekend!


    2. I’ve been absent for a while, but now I remember why I used to love this website. Thank you, I will try and check back more often. How frequently you update your site?


  2. href=”” title=“안전 카지노 도메인”>안전 카지노 도메인
    I will recommend if you focus more on building trust
    and then comment on it with a backlink.
    Otherwise blog comment is almost going to die in near
    future as people are smarter now

  3. The charge of attempted possession with intent to distribute five kilograms or more of cocaine provides for a sentence of at least 10 years and up to life in prison, at least five years of supervised release and a fine of up to $10 million. Sentences are imposed by a federal district court judge based upon the U.S. Sentencing Guidelines and other statutory factors.

  4. Basinger said outside court that Towfiq’s call to the police on July 7 came after the Grosses had played music for just five minutes. “The judge’s order was don’t play music in an illegal way,” she said. “We believe that when the judge hears all the evidence she’ll see what the Towfiqs are up to.”

  5. “The officers informed Mr. Towfiq that the music was so loud they could hear it blaring from the busy Pacific Coast Highway,” according to an affidavit filed by Towfiq’s lawyers. Rather than lowering the music, Amy Gross “scolded the officer for the request” and the police left after 20 minutes with the loud music still playing, according to the Towfiqs.

  6. Please let me know if you’re looking for a article
    writer for your blog. You have some really great articles and
    I think I would be a good asset. If you ever want to take some of the load off, I’d
    love to write some content for your blog in exchange for a link
    back to mine. Please send me an email if interested.

  7. This is the right blog for anyone who wants to find out about this topic. You realize so much its almost hard to argue with you (not that I actually would want…HaHa). You definitely put a new spin on a topic thats been written about for years. Great stuff, just great! 바카라사이트

  8. It’s truly impressive. I marvel you composed such a great write-up. I’m still thrilled. Check out the response of these individuals currently. Everybody agrees with me. As an individual that can truly connect, I do not intend to conserve praises. You must constantly be an author.

  9. As educators, we are asking these students to engage with very traditional forms of literature whilst simultaneously producing narratives in a multimodal format that rely on various affordances of the internet. 

  10. However, playing nice gets you everywhere on our blog. All it takes is one approved comment to get carte blanche commenting with no moderation. We do keep an eye out, and we do revoke that honor if it’s abused, but we’ve only had to do it once.

  11. Hello there! Quick question that’s completely off topic.
    Do you know how to make your site mobile friendly? My website looks weird when viewing from my iphone.
    I’m trying to find a template or plugin that might
    be able to resolve this issue. If you have any recommendations, please share.
    Thank you!


  12. An outstanding share! I have just forwarded this onto a co-worker who was doing a little homework on this. And he actually bought me dinner simply because I discovered it for him… lol. So let me reword this…. Thanks for the meal!! But yeah, thanks for spending some time to talk about this topic here on your web site.


  13. Its like you read my mind! You appear to know so much about this, like you wrote the book in it or something. I think that you can do with some pics to drive the message home a bit, but instead of that, this is magnificent blog. An excellent read. I’ll definitely be back.


  14. I am also commenting to make you understand what a notable experience my friend’s child gained studying your webblog. She realized so many things, with the inclusion of what it is like to have a marvelous giving character to make men and women completely fully grasp some tricky subject matter. You undoubtedly surpassed readers’ expected results. Thank you for offering those great, healthy, educational as well as fun thoughts on your topic to Emily.


  15. I have been exploring for a little for any high-quality articles or
    blog posts in this kind of house . 바카라사이트
    Exploring in Yahoo I at last stumbled upon this site.
    Reading this information So i am glad to show that
    I have an incredibly good uncanny feeling I discovered exactly what I needed.
    I most for sure will make sure to do not forget this website and
    provides it a glance on a constant basis.

  16. Howdy just wanted to give you a quick heads up.
    The text in your post seem to be running off
    the screen in Opera. I’m not sure if this is a format issue or something to do
    with browser compatibility but I thought I’d post
    to let you know. The design look great though! Hope you get the problem
    fixed soon. Cheers

  17. Hello, I read the post well. casino online It’s a really interesting topic and it has helped me a lot. In fact, I also run a website with similar content to your posting. Please visit once

Leave a Reply

Your email address will not be published. Required fields are marked *