Event planners are professionals who coordinate and manage all of the details of your company’s event – be it a meeting, a conference or even an employee incentive trip. They take care of everything – booking the venues, speakers, entertainment, vendors, décor, transportation, accommodations, activities, etc. You may be wondering why, if you know what you need for your event, you should hire an event planner. After all, you can do these things yourself, right? While it is true- you CAN plan an event on your own (or with a few other associates)- there are numerous benefits to enlisting the services of an event planning company that can help YOUR company host a truly successful event.
All of the Details are Covered
You know you need to book a caterer for a dinner at your event, but did you also know that you need also to need to consider tablecloths, napkins, plates, utensils, and centerpieces? What about place cards, so everyone knows where they are sitting? While you might be familiar with some of the larger things you need to do to plan your event, the smaller details can get lost in the fray. Booking an event planning company to help you manage all of these details prevents this because they know absolutely everything you need to make your event run smoothly…even the things you wouldn’t know to think of.
Stay on Budget
Staying on budget can be a difficult task. You know how much you have to spend, but it can be very easy to quickly surpass that amount. And you may not know where or how to cut costs without sacrificing the quality of your event. A professional corporate event planner knows how to work with your given budget. They are full of experience and knowledge and can use both to find creative solutions to help you create the event of your dreams.
Planning an event in any city can be difficult, especially if you don’t know it very well. Even within your own city, you may not know every vendor that could help make your event the best it can be. An event planning company has connections with all kinds of vendors across the country, from venue locations to catering to entertainment. They know which ones are the best and which ones will best suit your needs. Not only that, but planners may even be able to finagle a deal with some vendors to get you a lower price, which helps you to save money and, as mentioned above, stay on budget!
Saves You Time
yucandWho has the time to run a company AND plan a huge event? In order to plan a large event, it does take a lot of time. You need to be able to research vendors, venues, and hotels, make phone calls, meet with people. Doing all of this while still managing all of your normal daily tasks can be downright difficult, if not impossible, and you will quickly find yourself approaching your event date with still more things to do. An event planning company saves you all of this time by doing them all for you.
Trying to plan an event while doing your daily job is just one source of stress. The other major stress factor is being at the event and making sure everything is running according to schedule. You will have absolutely no time to enjoy the tremendous event you just planned, and you could miss some key networking opportunities as well as miss out on a lot of fun. Having an event planner allows you to be worry-free about anything. All you have to do it show up and have an amazing time at the event you just pulled off.
Hosting an event should be a fun experience, not one that causes you stress and anxiety. Save yourself the time and the stress, and hire an event planning company. It can actually save you more money in the long run, too! For help planning your next meeting, convention, expo or incentive trip contact MTI Events today.